Privacy notice
Children, parents, adults and schools have a legal right to be informed about how It’s all okay uses any personal
information that we hold about them. To comply with this, we provide a ‘Privacy Notice’ to share where we are
processing personal data. This privacy notice explains how we collect, store and use personal data.
It’s all okay is the ‘data controller’ for the purposes of data protection law.
Schools
The personal data we hold about the child
We may hold some personal information about the children we teach to make sure we can help them learn and ensure they are safe.
Schools share information they feel is necessary with us.
Some of this is considered ‘special category’ data.
The School’s Privacy Statement shares how they use personal data.
Schools may feel it is necessary to share the following information with It’s all okay and therefore the personal
information It’s all okay holds may include:
• Personal information of the child and parents (such as names, year
group of child) • Any medical conditions the child may have • Behavioural information about the child • Mental
health and emotional needs of the child • Special educational needs or disabilities of the child • First language of the
child • Free School meal eligibility • Records of a child’s progress and next steps during the sessions • Attendance
information • Written/verbal correspondence (electronic and written)
The personal data we hold about the school
The majority of data we hold about the school is publicly accessible on their website, including; name, address, contact details, staff names. Other data we will hold includes:
• Bank details
(if using bank transfers or cheques for payment)
• Photographs of the children/teachers (if agreed by the school and parents, to be used for advertising)
Why we collect and use this information.
We use this data to:
• communicate to arrange and deliver sessions
•support teaching and learning
• monitor and report on progress
• look after the welfare of a child
• assess how well the It’s all okay teacher is doing.
• advertise the services offered by Mindful Brain • receive payment of the sessions
The lawful basis on which we use this information
We will only collect and use the personal information when the
law allows us to. Most often, we will use the information where:
• Contract: processing is necessary due to the fulfilment of a contract. (The Terms and Conditions agreed to) Sometimes, we may also use the personal information
where:
• The child, parents and school have given us permission to use it in a certain way
• We need to protect the child’s, parents’ or staff members’ interests (or someone else’s interest) including safeguarding. Where we have permission/consent to use the data, the child, parent or school may withdraw this at any time. We will make this clear when we ask for permission. How to go about withdrawing consent is explained at the end of this document.
Collecting information
The information shared with It’s all okay is provided by the school. It is collected through
discussion, through electronic correspondence or/and in completion of the Enrolment Form. If parents want to share
information with an It’s all okay teacher, they are to do so through a member of school staff. In order to comply with
the General Data Protection Regulations, we will let the child/parent/school know whether they are required to
provide certain pupil information to us or if they have a choice in this.
Storing data. We hold information about the child, parent and school while the child is being taught by our teachers.
This information is kept electronically on a laptop which is password protected or and a hard paper copy. All paper
work is stored securely in a lockable file. When the child is no longer having sessions with a teacher from It’s all okay,
records may be retained about a child’s progress during the sessions for evidence of the impact of the sessions.
These records will be unidentifiable to the child. Eg: changing the child’s name to Child ‘X’. With permission, we will
continue to use photographs for advertising purposes. All other data collected will be deleted/destroyed within 6
months of the sessions ending. After the sessions have finished, children, parents and schools have the right to
request It’s all okay delete their photographs even if they have given permission previously.
Who we share pupil information with and why. We do not share information about children, parent or schools with
anyone without consent, unless sharing with appropriate organisations for safeguarding concerns.
Requesting access to your personal data
Under data protection legislation, children, parents and schools can find
out about the personal information we hold and how we use it, by making a ‘subject access request’ (SAR).
Privacy notice
Children, parents, adults and schools have a legal right to be informed about how It’s all okay uses any personal
information that we hold about them. To comply with this, we provide a ‘Privacy Notice’ to share where we are
processing personal data. This privacy notice explains how we collect, store and use personal data.
It’s all okay is the ‘data controller’ for the purposes of data protection law.
Schools
The personal data we hold about the child
We may hold some personal information about the children we teach to
make sure we can help them learn and ensure they are safe. Schools share information they feel is necessary with
us. Some of this is considered ‘special category’ data. The School’s Privacy Statement shares how they use personal
data. Schools may feel it is necessary to share the following information with It’s all okay and therefore the personal
information It’s all okay holds may include: • Personal information of the child and parents (such as names, year
group of child) • Any medical conditions the child may have • Behavioural information about the child • Mental
health and emotional needs of the child • Special educational needs or disabilities of the child • First language of the
child • Free School meal eligibility • Records of a child’s progress and next steps during the sessions • Attendance
information • Written/verbal correspondence (electronic and written)
The personal data we hold about the school
The majority of data we hold about the school is publicly accessible on
their website, including; name, address, contact details, staff names. Other data we will hold includes: • Bank details
(if using bank transfers or cheques for payment) • Photographs of the children/teachers (if agreed by the school and
parents, to be used for advertising)
Why we collect and use this information
We use this data to: • communicate to arrange and deliver sessions •
support teaching and learning • monitor and report on progress • look after the welfare of a child • assess how well
the It’s all okay teacher is doing. • advertise the services offered by Mindful Brain • receive payment of the sessions
The lawful basis on which we use this information. We will only collect and use the personal information when the
law allows us to. Most often, we will use the information where: • Contract: processing is necessary due to the
fulfilment of a contract. (The Terms and Conditions agreed to) Sometimes, we may also use the personal information
where: • The child, parents and school have given us permission to use it in a certain way • We need to protect the
child’s, parents’ or staff members’ interests (or someone else’s interest) including safeguarding. Where we have
permission/consent to use the data, the child, parent or school may withdraw this at any time. We will make this
clear when we ask for permission.
How to go about withdrawing consent is explained at the end of this document.
Collecting information
The information shared with It’s all okay is provided by the school. It is collected through
discussion, through electronic correspondence or/and in completion of the Enrolment Form. If parents want to share
information with an It’s all okay teacher, they are to do so through a member of school staff. In order to comply with
the General Data Protection Regulations, we will let the child/parent/school know whether they are required to
provide certain pupil information to us or if they have a choice in this.
Storing data. We hold information about the child, parent and school while the child is being taught by our teachers.
This information is kept electronically on a laptop which is password protected or and a hard paper copy. All paper
work is stored securely in a lockable file. When the child is no longer having sessions with a teacher from It’s all okay,
records may be retained about a child’s progress during the sessions for evidence of the impact of the sessions.
These records will be unidentifiable to the child. Eg: changing the child’s name to Child ‘X’. With permission, we will
continue to use photographs for advertising purposes. All other data collected will be deleted/destroyed within 6
months of the sessions ending. After the sessions have finished, children, parents and schools have the right to
request It’s all okay delete their photographs even if they have given permission previously.
Who we share pupil information with and why. We do not share information about children, parent or schools with
anyone without consent, unless sharing with appropriate organisations for safeguarding concerns.
Requesting access to your personal data
Under data protection legislation, children, parents and schools can find
out about the personal information we hold and how we use it, by making a ‘subject access request’ (SAR). If we do
hold information about children, parents and schools we will: • Give them a description of it • Tell them why we are
holding it, and how long we will keep it for • Explain where we got it from • Tell them who it has been, or will be
shared with • Give them a copy of the information. If children, parents or schools would like to make a request, they
are to contact Kay Goddard.
Children and parents also have other rights over how personal data is used and kept safe including the right to:
• Say that processing personal data is likely to cause, or is causing, damage or distress
• stop it being used for marketing materials
• say that they don’t want it to make automated decisions (decisions made by a computer rather than a
person) (We currently do not use automated decisions)
• in certain circumstances, have inaccurate personal data corrected, deleted or destroyed if it is wrong and claim compensation for damages if the Data Protection regulations
are broken and this harms them in some way. If children, parents or schools have a concern about the way we are
collecting or using personal data, we request that the concern is raised with us in the first instance. Alternatively, the
Information Commissioner’s Office can be contacted at https://ico.org.uk/concerns/ Contact The person responsible
for data protection is Kay Goddard. If children, parents, schools or individuals would like to discuss anything
regarding data protection, they are to contact Kay Goddard.
These requests can be made in writing or verbally, in person or on the phone. Requests will be completed with
within one month of the request being received.
parent/s – the reference to parents includes guardians/carers.
schools – refers to other educational settings and members of staff in the school.
It’s all okay is the name under which Kay Goddard operates.
***********
Individuals
Where ‘individual/s’-refers to anyone entering into a business relationship as a client.
We hold some personal information about individuals to ensure they are safe when working with us.
This information may include:
• Personal information such as name and address, contact details, email address, social media names, phone
number)
Any medical conditions
Mental health, emotional / special educational needs, disabilities
Written/verbal correspondence
Bank details (if paying by bank transfer)
Photographs (if agreed)
Why we collect and use this information to:
arrange and deliver sessions
monitor and report on progress
look after the wellbeing of an individual
make an ongoing assessment of an individual
advertise the services offered by It’s all okay
receive payment for the session/s
The lawful basis on which we use this information
We will only collect and use the personal information when the law allows us to.
Generally, we will use your information where:
Consent: an individual has given clear consent for it’s all okay to process their personal data for a specific purpose.
Contract: processing is necessary due to the fulfilment of a contract. (The Terms and Conditions agreed to)
Sometimes, we may also use the personal information where:
• Individuals have given us permission to use it in a certain way
• We need to protect an individual’s interests, including safeguarding
Collecting information:
The information shared with it’s all okay is collected electronically through correspondence via website, Facebook,
Storing data:
Information regarding an individual is kept electronically on a password protected laptop, text message or email or
in completion of the enrolment form.
When an individual is no longer a client:
With permission, we may keep records of contact details for future correspondence. With permission, we may
continue to use photographs for advertising purposes. All other data collected will be deleted/destroyed within 6
months of the contract terminating. Permission can be withdrawn at any time.
Who we share information with and why
We do not share information about anyone without consent, unless sharing with appropriate organisations for
safeguarding concerns.
See ‘accessing personal data’ and ‘contact’ above.
• Give them a description of it
• Tell them why we are holding it, and how long we will keep it for
• Explain where we got it from
• Tell them who it has been, or will be shared with
• Give them a copy of the information.
If children, parents or schools would like to make a request, they are to contact Kay Goddard.
Children and parents also have other rights over how personal data is used and kept safe including the right to:
• Say that processing personal data is likely to cause, or is causing, damage or distress • stop it being used for marketing materials
• say that they don’t want it to make automated decisions (decisions made by a computer rather than a
person)
(We currently do not use automated decisions)
• in certain circumstances, have inaccurate personal data corrected, deleted or destroyed if it is wrong and claim compensation for damages if the Data Protection regulations are broken and this harms them in some way. If children, parents or schools have a concern about the way we are
collecting or using personal data, we request that the concern is raised with us in the first instance. Alternatively, the
Information Commissioner’s Office can be contacted at https://ico.org.uk/concerns/ Contact The person responsible
for data protection is Kay Goddard. If children, parents, schools or individuals would like to discuss anything
regarding data protection, they are to contact Kay Goddard.
These requests can be made in writing or verbally, in person or on the phone. Requests will be completed with
within one month of the request being received.
parent/s – the reference to parents includes guardians/carers.
schools – refers to other educational settings and members of staff in the school.
It’s all okay is the name under which Kay Goddard operates.
***********
Individuals
Where ‘individual/s’-refers to anyone entering into a business relationship as a client.
We hold some personal information about individuals to ensure they are safe when working with us.
This information may include
• Personal information such as name and address, contact details, email address, social media names, phone
number)
Any medical conditions
Mental health, emotional / special educational needs, disabilities
Written/verbal correspondence
Bank details (if paying by bank transfer)
Photographs (if agreed)
Why we collect and use this information to:
arrange and deliver sessions
monitor and report on progress
look after the wellbeing of an individual
make an ongoing assessment of an individual
advertise the services offered by It’s all okay
receive payment for the session/s
The lawful basis on which we use this information
We will only collect and use the personal information when the law allows us to.
Generally, we will use your information where:
Consent: an individual has given clear consent for it’s all okay to process their personal data for a specific purpose.
Contract: processing is necessary due to the fulfilment of a contract. (The Terms and Conditions agreed to)
Sometimes, we may also use the personal information where:
• Individuals have given us permission to use it in a certain way
• We need to protect an individual’s interests, including safeguarding
Collecting information:
The information shared with it’s all okay is collected electronically through correspondence via website, Facebook,
Storing data
Information regarding an individual is kept electronically on a password protected laptop, text message or email or
in completion of the enrolment form.
When an individual is no longer a client:
With permission, we may keep records of contact details for future correspondence. With permission, we may
continue to use photographs for advertising purposes. All other data collected will be deleted/destroyed within 6
months of the contract terminating. Permission can be withdrawn at any time.
Who we share information with and why
We do not share information about anyone without consent, unless sharing with appropriate organisations for
safeguarding concerns.
See ‘accessing personal data’ and ‘contact’ above.